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Purpose
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To help provide a warm and welcoming
atmosphere to newcomers and visiting dignitaries to the club |
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When preparing |
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Download and print a copy
of the Visitor
Information Sheet to use on the night. Also download and print 2
copies of the
Guest Book Sheets for use should the Guest Book not be available
on the night. |
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Before the meeting begins
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By early at the meeting.
Introduce yourself to each visitor and find out names and
background. |
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Do not be afraid to check the correct
spelling and pronunciation of people's names. They will appreciate
the care you take. |
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Ensure each visitor has completed the
Guest Book to give the Club a record of their visit and contact
details. |
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Make all visitors welcome by
introducing them to other members. |
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What to do during your assignment
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Observe protocol by
introducing special guests first, then general visitors. |
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If there are
visiting Toastmasters, mention their club, level and office (CTM,
ATM, President etc). |
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As you introduce
each guest, ask the person to stand and lead the applause. |
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You may use a
form of Introduction which is novel, interesting and provides a
glimpse at some facet of the character, achievements, occupation,
etc. of the persons being introduced. |
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If you make
reference to a person's occupation, be certain you have the correct
title of his status, position, etc. |
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After the
introductions, conclude with a short but enthusiastic welcome,
then hand back to Chairman 1. |
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Sit near the door
and be prepared to welcome and introduce latecomers at any stage.
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At Recess, hand
your Visitor Information Sheet to the President, who may call on the
visitors at the end of the meeting to offer comments. |
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That is the end of your assignment. You
will be evaluated by the General Evaluator |
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