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You are to review and
assess the evening's proceedings and all the assignments that do not
receive specific evaluations, from the time the meeting opens to the
time of your evaluation speech. |
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Your assignment is in 2 parts. One
towards the end of the first half where you review the meeting up to
that point; and second, after the Toastmaster hands back to the
Chairman, where you continue your review and introduce the evaluators
and other meeting helpers (timer, quizmaster etc). |
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This is a detailed and challenging task
and to cover it in the scheduled time you have to be concise and precise
in what you report. Too many General Evaluators are guilty of exceeding
the time imposed. |
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It is important that you actually
evaluate assignments. Do not fall into the trap of just summarising
what has happened during the meeting to date. |
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Do not evaluate or comment on any
presentation by a guest to the club or someone making an official or
educational presentation. |
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If you are an inexperienced General
Evaluator, prior preparation is essential. Use this website to print out
and study the guide sheets for the assignments you will be evaluating.
These will give you plenty of information on what is required in those
roles and help you find worthwhile recommendations. |
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In the early part of the meeting |
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Note any program changes so you know who
is doing each role. |
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What to
do during your assignment - part 1 |
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You evaluate all assignments from the
meeting opening to the table topics evaluators. You do not comment on
the table topics themselves as that has been done by the Table Topic
Evaluators. |
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You are also at liberty to discuss
general aspects of the meeting such as starting on time, room layout,
meeting organisation etc. |
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You do not comment on the performance of
Chairman 2 in running the business session if there is a Parliamentarian
to fill that role. |
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5 minutes is not long to discuss the
several small assignments. This is long enough to give a 30 second
overview of trends or common issues, and about 20-30 seconds per
speaker. |
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As with all evaluations, your
presentation should be positive, upbeat, instructive and basically
congratulatory. |
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In evaluating each speaker, do not
comment on the content of what was said. Rather, evaluate how well each
speaker met the objectives and carried out the duties of each
assignment. |
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If there is a parliamentarian, you
should introduce him/her. |
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You then hand back to Chairman 2. |
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That is the end of the first part of
your assignment. |
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What to
do during your assignment - part 2 |
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You continue your evaluation in the same
vein as in part 1. You evaluate all assignments in the second half
except of course the speakers. It is advisable towards the end of the
evening to keep the proceedings running swiftly and efficiently. |
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You introduce each of the speech
evaluators, and remind the audience who they will be evaluating. |
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If appropriate and instructive, make a
brief comment on the evaluator's performance or style. If we are running
out of time, keep the comments brief between each evaluator and ensure
that evaluators are waiting in the wings to present. Ideally, the first
evaluator should present just on 9.00pm. |
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Once the speech evaluations are
finished, thank the evaluators, and remind people to fill in their
voting slips and hand them to the Sergeant at Arms. You should also
remind the speakers to mark up the wall charts and to have the VPE sign
their speech manuals. |
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You now introduce the other roles whose
nature is to give an overview of the meeting. These may include timer,
um-ah counter and quizmaster, but not the awards. |
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When finished, hand back to Chairman 2. |
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That is the end of your assignment. |
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